If you manage strata properties, you know the pain. Every building has fire protection systems, lifts, HVAC, emergency lighting, and a dozen other asset types that need regular servicing. Multiply that by 10 or 50 buildings and it becomes overwhelming.
The Spreadsheet Graveyard
Most strata managers start with spreadsheets. One per building. Maybe a master sheet that links to the individual ones. It works for three buildings. It starts creaking at ten. By twenty, it's chaos.
The problem isn't the data — it's that spreadsheets have no concept of a "site" or a "floor" or an "asset type." Everything is just rows and columns.
Why Provider Records Aren't Enough
Your fire service contractor maintains records of their work. Your lift contractor does the same. Your HVAC company too. But none of them have the complete picture of your building.
And when you want to switch providers? Good luck getting that data in a usable format.
Centralise, Don't Consolidate
The trick isn't to merge everyone's spreadsheets into one mega-spreadsheet. It's to have a purpose-built register that:
The Tender Advantage
Here's a bonus: when you go to market for fire protection services, having your own complete asset register means every bidder gets the same clear picture of your building. Better information means better quotes, fairer comparisons, and smoother transitions.